Pharmacy Software in Kenya 2026: Free, M-Pesa, Offline

A pharmacy is not an ordinary duka. Every product carries strict requirements: batch traceability, expiry dates, and the ability to identify affected customers fast in a recall — all under Pharmacy and Poisons Board (PPB) oversight. A generic till does not cover these, and the gaps cost money and create risk.

A Kenyan chemist, from Nairobi to Mombasa to Eldoret, typically manages thousands of drug lines: different dosages, generic vs brand, multiple batches per product. And almost every sale touches M-Pesa. The right software handles both the clinical control and the M-Pesa reality, on a phone or a counter PC.

Expired stock is a direct loss, and managing it by hand across thousands of lines is nearly impossible. digabloPos tracks batches and expiry dates natively and applies FEFO (first-expired, first-out), with alert thresholds — say 90 days for slow-movers, 30 for fast-movers — so you act before stock is written off.

It runs fully offline, so a network drop never stops dispensing — sales and stock sync automatically when you reconnect. The same control that keeps you compliant also recovers the 1–3% of stock pharmacies typically lose to expiry every year.

Most software makes you type in each drug first, and only recognises the barcodes you entered yourself. digabloPos is different: it ships with a built-in medication catalogue of 370,000+ references, so scanning a pack's barcode — including the 2D Data Matrix on medicine boxes — identifies the product automatically, fills in the name, and reads the batch number and expiry date for lot-managed products.

The catalogue draws on official public databases — including the UK NHS dm+d, relevant in Kenya where many medicines are imported from the UK, plus US and French sources. When a product is not recognised yet — common for India-sourced generics — the first pharmacy that creates it enriches a shared, anonymised catalogue, so the next chemist that scans the same box gets it automatically.

When a customer asks for a drug you have run out of, digabloPos instantly shows the products in your stock that share the same molecule (the active ingredient / INN) — tap one to add it to the cart in its place, instead of losing the sale.

It works offline, because the molecule is attached to each product as soon as it is recognised in the catalogue. The pharmacist keeps the final decision on any generic substitution.

digabloPos gives a Kenyan chemist the essentials at no monthly cost:

- Batch and expiry tracking with FEFO and automatic alerts. - Barcode scanning with automatic product identification from the built-in catalogue. - Real-time inventory with low-stock alerts so essential medicines never run out. - Customer records for repeat patients and credit. - Records M-Pesa and cash, works fully offline, and prices in shillings (KSh) on any Android.

Local pharmacy systems (phAMACore, PharmaSync, Sazara and others) are capable but mostly paid or freemium; digabloPos covers the core pharmacy workflow for free.

Most dedicated pharmacy systems in Kenya are paid. digabloPos keeps the core free for life, with optional paid modules only as you grow.

To start: download digabloPos, add your drug lines (with batches, expiry dates and barcodes), set shillings and M-Pesa, and dispense. Add a barcode scanner and thermal printer when ready.

Compliance note: KRA eTIMS is mandatory for VAT-registered businesses — digabloPos keeps your sales and stock organised, while the eTIMS invoice goes through the KRA channel. A clean sales base makes eTIMS straightforward.